Personal sites: Personal web sites are defined as those that are created by UCSC faculty, staff, 

or students in his or her personal capacity, and not as an employee or academic. Personal web 

sites are considered "unofficial" and do not represent UCSC. Therefore, materials that are official, 

such as course materials or administrative information, should not be housed on a personal web 

site in http://people.ucsc.edu/~xxxx 

Unit heads or their delegates review official printed documents before publication. Similarly, we 

recommend that the unit head review the web publication prior to the campus allocating an 

 official  url for the web site. Principal officers need to have a focused attention on how their 

departmental web sites promote the message of the University. The checklist for the Official Site 

would be signed by the unit head to verify that the web site meets standards such as: 

Has requested a url that conforms to official naming conventions 

Identifies who functions as the a) content manager, b) web developer, c) information 

architect, d) system administrator, and e) unit head. Includes contact information, and 

who functions in those roles when the primary person(s) are not available 

Includes automated dates for review of content  

Is ADA compliant (passed Bobby or other designated test) 

Has a link to the UCSC home page 

Has content that is consistent with University policies, admissions requirements, 

graduation requirements, etc. 

Displays an official designation or seal indicating the site is official 

We recommend that the Web Council refine this checklist further to determine specific criteria and 

develop a streamlined process, based on campus discussions with appropriate organizations.  In 

addition to refining the website checklist, we recommend that the Web Council will: 

Review applications for official status 

Review the web site and make constructive suggestions regarding usability 

Review information or links to look for consistency with other campus web sites. A 

primary purpose of the checklist is to create awareness among unit heads and web 

developers about the benefits of becoming an official site.   

2.  We recommend that the Administrative Records Officer work with UCSC General Counsel to 

review the Web Policies, Procedures, and Practices (in Appendix 8), and the procedural 

checklist.   

3.  In the next phase of Web Services, after the procedures for  official  web sites are 

implemented, we recommend that the Web Council identify authoritative sources of data and 

information. Authoritative sources would allow a single source of data to be the recognized 

source. For example, what is the authoritative source of information about the number of 

ladder rank faculty on campus? 

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Web Services Committee 

Page 8 

May 28, 2002