Report on Corporate
Governance (continued)
Audit committee
The Audit Committee is chaired by Richard Madden. Its other members are
Keith Young and John Parcell. Meetings may also be attended, by invitation,
by the chief executive officer and the finance director. The committee meets
at least twice a year and provides a forum for reporting by the Group's
external auditors.
Relationship with
Communication with shareholders is given high priority. The Chairman's
shareholders
Statement, and the Operating and Financial Review on pages 3 to 7 includes
a detailed review of the business and future developments. There is regular
dialogue with institutional shareholders including presentations after the
Group's preliminary announcements of the interim and year end results. The
Company's website carries reproductions of the Group's annual reports and
announcements.
The Annual General Meeting provides a further forum for private and
institutional shareholders to communicate with the Board and their active
participation is welcomed. Details of resolutions to be proposed at the
Annual General Meeting are set out in the Notice of Meeting attached.
Internal control
An ongoing process for identifying, evaluating and managing the significant
risks faced by the Group was put in place progressively during the financial
year and has remained in place up to the approval date of the annual report
and accounts. That process is regularly reviewed by the Board and accords
with the Internal Control: Guidance for Directors on the Combined Code
produced by the Turnbull working party. During the financial year procedures
were being established to meet the requirements for the system of internal
control.
The Board intends to keep its risk control procedures under constant review
particularly as regards the need to embed internal control and risk
management procedures further into the operations of business, both in the
UK and overseas, and to deal with areas of improvement which come to
management's and the Board's attention.
Financial reporting
There is a comprehensive budgeting system with an annual budget approved
by the Board. Monthly trading results, balance sheets and cashflow
statements are reported against the budget and prior year. Updated
forecasts are presented in the light of the reported trading performance.
Operating control
Each executive director has defined responsibility for specific aspects of the
Group's operations. Formal delegated authorities are in place for all
operating companies and central control is exercised over key operational
areas. The executive directors, together with key senior executives, meet
regularly to discuss day to day operational matters.
Investment appraisal
Capital expenditure is controlled via the budgetary process and set levels of
authorisation. For expenditure beyond a specified level, a written proposal is
submitted to the Board for approval.
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